We try to write so everybody can understand what we want to say.
While we want to keep enough emotions to demonstrate our empathy and passion, we need to make sure to get to the point. We don’t want to hide the main ideas inside a lot of fluff.
If there is a potential problem, state it directly. If you have a potential solution, bring it up. We are busy traveling, planning our next trip, or designing the perfect travel experience. We don’t have time to wait for someone to get to the point.
Make everything more obvious than you might think was necessary. Remember to still keep your content conversational—don’t get so caught up in being clear that you become robotic.
Make sure it’s clear what you’re writing about. This includes using full terms (not abbreviations). Unless you have space to clearly explain a term, don’t shorten it.
It’s fine to use contractions like “it’s” as long as it’s clear what you mean.
Avoid general terms like “stuff” to substitute for actually explaining what you’re talking about.
Structure what you write
Studies have shown that people don’t read online, they scan. They’re just looking for answers to specific questions rather than reading everything linearly. Help them find what they need by structuring your content.
- Add structure with headings and subheadings
- Front load content (put the most important ideas first)
- Format with lists and bold
Make every action clear
For actions in the app, use simple text to describe what the action is. The button text should be actionable so users know exactly what to expect when clicking.
You can add additional context around the button, but the button itself should be a short, clear action.
Aim to share everything necessary. Provide the context that you know so well that other people might not have.
Share the background
When space allows, share the information you have. Make it clear what led to the current situation so people start from the same place.
Don’t assume everyone has the same knowledge and context you have. Instead, give it to them.
This includes writing copy that describes the relevance and importance of various options.
Don’t take too much time or space to explain your point or you will lose your audience. Especially online, people will only scan your text – they don’t want to waste time or effort. Keep things short.
Remember to balance this with other things, such as the need to be clear.
Remove unnecessary words
Focus on actions
Make verbs the center of your sentences. Focusing on nouns often adds length without any more meaning.